The Accounts Payable and Payroll Officer in conjunction with the Director of Accounting, is responsible for the maintenance and accuracy of the accounts payable and payroll records and any other US centralized finance duties as assigned.

Accounts Payable and Payroll Officer Key Relationships

• i. Director of Accounting
• ii. Vice President of Finance and Corporate Services
• iii. Senior Director of Finance and Corporate Services
• iv. Business Unit(s) Campus Directors
• v. Finance staff in other US Business Units
• vi. Key Campus Personnel
• vii. Other stakeholders

Accounts Payable and Payroll Officer Key Result Areas

Accounts Payable

• Process accounts Payable transactions and employee expense reports in a timely and accurate manner
• Process student refund and stipend payments.
• Prepare and process weekly payments (check, wire, ACH, online payment)
• Assist with vendor banking information update to ensure secure and accurate payments
• Reconcile vendor statements with Oracle records on a monthly basis and resolve any discrepancies
• Assist with account reconciliations and analysis to ensure AP and AR module reconciles to the the general ledger
• Maintain and reconcile property, plant and equipment sub-ledger
• Assist in the maintenance of vendor accounts such as FedEx, travel agencies, and other service providers
• Respond to inquiries from internal teams and external vendors
• Process vendors and related parties AR invoicing
• Process orders in the procurement system
• Assist with year-end audit preparation and documentation
• Participate in month end and year end close activities
• Meet accounting department closing schedules and reporting deadlines and commitments

Payroll

• Preparation of monthly payrolls using data sourced from the central HR information system (Proliant)
• Ensuring that all payroll policies are adhered to and any exceptions are approved
• Ensuring that payroll data is processed in a timely manner
• Ensuring that all payrolls are processed correctly by our outsourced payroll providers
• Ensuring that payment is made to employees on time
• Interacting with employees to resolve queries
• Establishing working relationships with key HR professionals
• Escalating issues to the appropriate level when required

Accounts Payable and Payroll Officer Qualifications and Selection Criteria

Essential Skills, Knowledge and Experience

• Legal right to work in USA;
• Demonstrated knowledge and understanding of bookkeeping and the ability to apply the knowledge;
• Excellent Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook etc;
• Demonstrated administrative/organizational skills, with ability to communicate verbally and in written form;
• Knowledge and experience with corporate financial, accounting and administrative information systems;
• Excellent telephone, reception desk, and customer service communication skills;
• Ability to work within existing guidelines, policies and procedures;
• Ability to handle multiple tasks while maintaining a professional manner;
• Ability to work well within a team environment;
• Highly developed skills demonstrated in an environment of large volume work flows and critical deadlines;
• Ability to interact effectively and professionally with clients and staff at all levels and adjust communication style to meet varying needs;
• Outstanding interpersonal skills and cultural sensitivity towards students and staff from a diverse range of backgrounds.

Required Skills

• Degree in accounting or similar discipline, or appropriate experience;
• Experience in working with banking software and processing payment in bank;
• Experience in working with payables and payroll.

Accounts Payable and Payroll Officer Additional Information

This is a remote based position and can work with in the following cities or states: Chicago, IL; New York, NY; Nashville, TN; Atlanta, GA; Miami,FL. The annual salary for this position is $70,000. This is a full time and benefit eligible position. Benefit overview can be found in the careers page.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee will work for long periods of time at a workstation or desk, and must be able to remain in a stationary positon up to 75% of the time. The person in this position frequently communicates with students and staff, and must be able to converse with others in an exchange of accurate information in a clear and concise manner. The employee will need to occasionally move about inside the office and around partner campus locations to access files, and interact with students and other staff members.

The person in this position constantly operates a computer and other office equipment such as copy machines, projectors, and phones. The employee may be required to occasionally lift, carry, push, or pull items weighing up to 25 pounds such as boxes of supplies or event merchandise. The person in this position will frequently review student or staff documents and must be able to detect detail and transfer information as needed to internal systems.